Notion
A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team.
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Free, Freemium
Tool Information
Company
Notion
Founded
2013
Pricing
Free, Freemium
About Notion
Notion is an all-in-one productivity and collaboration platform that combines note-taking, project management, task organization, and knowledge sharing in a single workspace. It allows teams and individuals to customize their workflow with databases, kanban boards, wikis, and templates—making it a flexible tool for both personal and professional use.
✅ Pros
- ✔️ Highly customizable workspace with flexible layouts.
- ✔️ Combines notes, tasks, databases, and wikis in one tool.
- ✔️ Rich template library for quick setup.
- ✔️ Great for both individual productivity and team collaboration.
- ✔️ Cross-platform availability (Web, Desktop, Mobile).
❌ Cons
- ✖️ Steep learning curve for beginners.
- ✖️ Can feel slow with large databases.
- ✖️ Offline support is limited compared to competitors.
- ✖️ Too many customization options can overwhelm new users.
Key Features
Ready-to-Use Prompts
Copy and customize these prompts for your specific needs
“Create a detailed project timeline for [Project Name] starting from [Start Date] to [End Date]. Divide it into [Phases or Milestones] with [Task Deadlines, Dependencies, and Responsible Team Members].”
“Write a weekly project status report for [Project Name] that summarizes [Completed Work, Ongoing Tasks, Issues, and Next Week’s Goals] in a [Concise and Professional] manner.”
“Distribute tasks for [Project Name] among [Team Members or Departments]. For each, include [Task Name, Description, Deadline, Priority, and Assigned Member] in a [Tabular Format].”
“List all potential risks for [Project Name] and describe [Risk Description, Impact Level, Probability, Mitigation Strategy, and Responsible Person] in a [Clear Table Format].”
“Write a professional project update email for [Stakeholder or Client Name] about [Project Name]. Include [Progress Summary, Achievements, Issues, and Next Steps] in a [Polite and Business Tone].”
Customer Reviews
Pricing Plans
Free Plan
$0 per member / month For individuals to organize personal projects and life.
Free for individual usage
Basic forms
Basic sites
Notion Calendar
Notion Mail (Syncs with Gmail)
Databases including subtasks, dependencies, custom properties and more
Notion AI: Trial of Notion AI
Paid Plans
$10 per member / month For small teams and professionals to work together.
Everything in Free
Unlimited collaborative blocks
Unlimited file uploads
Unlimited charts
Custom forms
Custom sites
Basic integrations
Notion AI: Trial of Notion AI
Business $20 per member / month For growing businesses to streamline teamwork.
Everything in Plus
SAML SSO
Verify any page
Private teamspaces
Conditional forms logic
Domain verification
Premium integrations
Notion AI: Notion AI included, Enterprise search Beta, AI meeting notes Beta, Research mode Beta
Enterprise Custom pricing For organizations to operate with scalability, control, and security.
Everything in Business
User provisioning (SCIM)
Advanced security & controls
Audit log
Customer success manager
Security & Compliance integrations (DLP, SIEM)
Domain management
Advanced integrations
Notion AI: Notion AI included, Enterprise search, AI meeting notes, Research mode, Zero data retention with AI, Enterprise-wide AI controls
Use Cases
Collect and organize research notes in one workspace.
Create project dashboards to track goals and progress.
Store articles, links, and references for future study.
Collaborate with teammates on shared research or plans.
Turn research findings into actionable project tasks.
[tool_use_cases
- Startups and teams managing projects with databases and kanban boards.
- Writers creating structured wikis and content planning boards.
- Professionals organizing tasks, goals, and schedules.
- Educators designing course content and lesson plans.
- Individuals building personal productivity dashboards.
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