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Asana

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Asana is a popular tool for team collaboration, project management, and workflow tracking, widely used in software development, marketing, and customer support.

  • 4.3
  • 299
(4.3)
Average rating 4.3 out of 5

Free, Freemium

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Tool Information

Company

Asana, Inc.

Founded

2008

Pricing

Free, Freemium

About Asana

Asana AI is a project management tool that integrates AI into your workflow. It helps you analyze data, automate tasks, and summarize information to improve your team’s productivity.

✅ Pros

  • ✔️ Workflow Automation: Automates repetitive tasks and processes to save time and reduce manual work.
  • ✔️ AI Insights: Uses AI to analyze project data and provide insights to help teams make better decisions.
  • ✔️ Task Management: Helps you prioritize tasks, set deadlines, and manage projects more effectively.
  • ✔️ Collaborative Platform: Enables teams to work together in a shared workspace and track progress in real-time.
  • ✔️ Meeting Summaries: Automatically generates summaries of meeting notes, saving time and ensuring everyone is aligned.

❌ Cons

  • ✖️ Cost: The full suite of AI features is available only on the more expensive paid plans.
  • ✖️ Learning Curve: The platform has a steep learning curve for new users, especially for larger teams.
  • ✖️ Over-Automation: Over-reliance on AI can lead to a lack of human oversight in complex workflows.
  • ✖️ No Offline Mode: The platform is cloud-based, and an internet connection is required to access all features.

Key Features

✔️ AI Writing Assistant: Helps you write task descriptions, project briefs, and communication with AI-powered suggestions.
✔️ AI Summaries: Automatically summarizes long documents, comments, and meeting notes.
✔️ Workflow Builder: A visual tool to build and automate complex workflows with triggers and actions.
✔️ AI Brainstorming: A tool to help you generate ideas and brainstorm new concepts.
✔️ Smart Project Portfolios: Automatically tracks and reports on the progress of multiple projects in one view.
✔️ AI-Powered Search: Helps you find information and documents across all your projects with natural language queries.

 


Ready-to-Use Prompts

Copy and customize these prompts for your specific needs

1. Project Timeline & Roadmap Creator:

“Create a detailed project timeline for [Project Name] starting from [Start Date] to [End Date]. Divide it into [Phases or Milestones] with [Task Deadlines, Dependencies, and Responsible Team Members].”

2. Project Status Report Prompt:

“Write a weekly project status report for [Project Name] that summarizes [Completed Work, Ongoing Tasks, Issues, and Next Week’s Goals] in a [Concise and Professional] manner.”

3. Team Task Allocation Prompt:

“Distribute tasks for [Project Name] among [Team Members or Departments]. For each, include [Task Name, Description, Deadline, Priority, and Assigned Member] in a [Tabular Format].”

4. Time Management Prompt:

“Create a customized time-management system for [My Daily Routine / My Work Style] using [Pomodoro, Time Blocking, Priority Matrix] and suggest [Tools or Apps] to improve it.”

5. Study / Work Efficiency Prompt:

“Suggest a productivity workflow for [Studying a subject / Working on a project / Completing assignments] including [Focus Sessions, Review Steps, Breaks, and Tracking Methods].”

6. Goal Breakdown Prompt:

“Break down my goal — [Write Book / Launch Business / Study for Exam / Finish Project] — into [Weekly Milestones] with [Action Steps, Tools Needed, and Deadlines].”

Customer Reviews


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Pricing Plans

Free Plan

Plan: Personal (US$0)

Manage tasks and personal to-dos:

Collaborate with up to 10 teammates

Unlimited tasks

Unlimited projects

Unlimited messages

Activity logs

Unlimited storage, 100MB max per file

List, board, and calendar views

Basic search filters

Status updates

iOS and Android mobile apps

Time tracking with integrations

100+ free integrations with your favorite apps

Paid Plans

Plan: Starter (US13.49 billed monthly)

Everything in Personal, plus:

Asana AI

AI Studio (with additional credits for purchase)

No user seat limits

Timeline and Gantt view

Workflow builder

Project dashboards

Universal reporting

Advanced search

Custom fields

Forms

Unlimited automations

Start dates and times

Custom project templates

Admin console

Private teams and projects

Unlimited free guests

Plan: Advanced (US30.49 billed monthly)

Everything in Starter, plus:

Asana AI

AI Studio (with additional credits for purchase)

Goals

Unlimited portfolios

Workload

Integrations with Salesforce, Tableau, and Power BI

Forms branching and customization

Approvals

Proofing

Lock custom fields

Native time tracking

Scaled security

Plan: Enterprise (Contact sales for pricing)

Everything in Advanced, plus:

Asana AI

AI Studio (with additional credits for purchase)

Workflow bundles

Resource management

SAML

Expedited user set up with SCIM

Service accounts

Guest invite permissions

Mobile app controls

Admin announcements

Project admin controls

Team membership admin controls

Custom branding

24/7 support

Use Cases

Organize tasks and deadlines in one place.

Track team progress with visual boards.

Assign responsibilities to keep projects on track.

Get reminders to meet important deadlines.

Collaborate easily with teammates in real time.

[tool_use_cases

Team Collaboration: Facilitating communication and collaboration among team members in a shared workspace.

Marketing Campaigns: Planning, executing, and tracking the performance of marketing campaigns.

Software Development: Managing sprints, bug tracking, and development workflows.

HR & Recruiting: Tracking the hiring process, managing candidate pipelines, and onboarding new employees.

Event Planning: Organizing and managing all the tasks and timelines for a successful event.

  • 4.3
  • 299
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